How BidWorks Works
From tender document to polished submission in six clear steps. BidWorks guides your team through the entire bid response process, whether you're an estimator, bid writer, or project manager.
Upload Tender Documents
Start by uploading the Request for Tender (RFT), addenda, schedules, and any other tender documents. BidWorks accepts PDF, DOCX, and TXT files. Once uploaded, our ingestion engine automatically reads, chunks, and indexes the content so it's ready for analysis.
Review Extracted Requirements
BidWorks automatically extracts requirements from your tender documents, classifying each as "Must" (mandatory) or "Should" (desirable). Requirements are organized by category and displayed in a compliance matrix so you can see exactly what the client is asking for.
Upload Your Evidence
Upload your organization's evidence: case studies, CVs, policies, certifications, insurance documents, and past project summaries. Tag each piece of evidence so it can be matched to the right requirements. This forms your evidence library that powers AI-assisted drafting.
Link Evidence to Requirements
Connect your evidence to the requirements they address. This is the key step that turns "Gap" requirements into "Compliant" ones. Link a case study to the methodology section, insurance certificates to the compliance requirements, and CVs to the team submission. The compliance matrix tracks your progress in real time.
Draft Sections with AI
For each submission section (Methodology, Program, Risk, etc.), BidWorks can generate a draft using your linked evidence. The AI only writes claims supported by your evidence, never inventing capabilities. You can edit, refine, and save multiple versions. Every draft includes citations back to the source evidence.
Validate & Export
Before submission, BidWorks validates your bid against all Must requirements, checks your team is assigned, and ensures all sections have content. Once all checks pass, compile your submission and export as DOCX, CSV Pack, or a complete ZIP bundle. Lock the bid to prevent accidental edits before submission.
Ready to start?
Create your first bid and upload your tender documents to get started.
Go to DashboardKey Concepts
Pipeline Stages
Bids move through stages: Prospect (early interest), Qualification (assessing fit), In Progress (active writing), Review (final checks), and Submitted.
Compliance Status
Gap means no evidence linked. Pending means linked but section content is empty. Compliant means requirement is fully addressed.
Evidence Library
Your reusable collection of case studies, CVs, policies, and certificates. Evidence can be shared across multiple bids and linked to specific requirements.
Lock Gate
Before you can lock a bid for submission, all Must requirements must be Compliant, a Project Manager must be assigned, and the submission must be compiled.